Executive Assistant - L.A - Dear Media - New Way to Podcast


Executive Assistant – L.A

Dear Media is seeking an Executive Assistant with an entrepreneurial spirit to support the day to day needs of the VP, Talent & Business Development. This position will have hands on exposure and experience with network logistics and scaling the business. This person must be able to exercise good judgment, anticipate needs, and perform in a professional and discrete manner. Candidates must have the ability to manage multiple projects in a fast-paced environment, experience in handling heavy scheduling, and an understanding of the entertainment industry is a plus.

The ideal candidate will bring a high degree of organization, creativity, energy and passion for working with the VP, Talent & Business Development to increase personal and organizational productivity through the following:


  • Support and assist the VP, Talent & Business Development on all administrative responsibilities: managing an active calendar, coordinating meeting and call sheets/notes, arranging necessary travel, hotel accommodations and itineraries, compiling expense reports, attending events/set visits with talent
  • Work closely with other internal teams to manage team meeting agendas, coordinating marketing and PR efforts, assist in pulling together monthly, quarterly and annual talent and network reports
  • Oversee and update department materials including decks, reports and trackers
  • Work with Talent and Production team to onboard new talent to the network
  • Actively and reactively handle ongoing talent pitches and development across Talent and Originals projects
  • Coordinate network, talent and partner gifts
  • Handle regular and consistent interaction with executives and business partners
  • Draft and/or update contracts
  • Participate in company-wide initiatives and activities
  • Commit to furthering individual industry knowledge and professional growth & development
  • Additional duties, tasks, and responsibilities as assigned


  • 1-3 years of administrative assistant experience in a related field (i.e. Talent Management, PR, Marketing)
  • Previous talent agency or related industry experience is preferred but not required
  • Strong written, verbal, and visual presentation communication skills
  • Excellent interpersonal skills; ability to interact with all personality types and behaviors; flexible
  • Experience and ability to work efficiently in a fast-paced environment with a high-volume email/workload
  • Proactive, organized, and detail-oriented work style
  • Ability to work against deadlines
  • Ability to act professionally and, many times, with discretion and confidentiality
  • Proactive, detail-oriented, and extremely organized
  • Thrives in an entrepreneurial environment
  • Interest in podcasting, influencer marketing & social media

What You’ll Get:

  • Robust benefits package with employer contribution
  • Unlimited vacation time
  • WFH flexibility
  • Paid parental leave
  • Volunteer opportunities
  • Casual dress code & open office environment
  • A rewarding career at an industry-leading company with a strong mission and passionate team

Dear Media is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Dear Media offers parental and family leave along with generous health and dental benefits for all employees.


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